People Team Administrator

As the People Team Administrator at Athena Care Homes, you will be responsible for owning all the administrative duties across the People function. 

About Athena Care Homes:
Athena Care Homes is an award winning, family-owned business operating seven residential nursing homes in East Anglia where care and compassion runs through to our very core. 

At Athena we celebrate everyone as an individual. Whether that’s delivering authentic care, supporting our team to make moments for our residents and their loved ones, or whether that’s learning and growing together.

About the role:
The People Team Administrator plays a key role in delivering an efficient, compliant, and people-focused administrative support for the People Team, ensuring all admin activity is well-coordinated, accurately recorded and aligned with safer practices. Working closely with the Resourcing Business Partner, People Partner, and administrative teams within the homes, the People Team Administrator helps ensure a seamless and positive experience for new candidates, team members and managers across the group.

The postholder will act as an ambassador for Athena, ensuring every interaction reflects our professional standards and values.

Salary:
Up to £32,000 per annum.

Shift Pattern:
37.5 hours per week, Monday to Friday. 9am to 5pm. 

Location:
Central Office, Russel House, Basildon, Essex, SS15 6TF.

Key Duties & Responsibilities:

• Management of the People inbox and Recruitment inbox and act as the main point of contact for queries, supporting external candidates, team members and the administration teams within the homes to ensure a smooth People-related process.
• Manage the end-to-end onboarding process, which includes job offers, conducting all pre-employment checks, such as references, DBS checks and Right to Work verification in line with Home Office guidance, contracts, and planning start dates for new employees within our homes.
• Provide a range of clerical and administrative support functions to the People Partner and Resourcing Business Partner as required.
• Maintain and manage Athena’s Applicant Tracking System (Reach) and HRIS (CoolCare), ensuring all records are accurate, up to date and compliant.
• Build effective working relationships with Home Managers and Home Administrators, providing guidance and support on people-related processes and systems.

Training, Skills & Experience Required:

• Minimum of 2 years’ experience working within a Recruitment or HR Administrator position.
• Experience using an Applicant Tracking System or HRIS.
• Experience with working in a care (desirable)
• Strong organisational skills with the ability to manage multiple tasks and prioritise workload effectively.
• Approachable, confident, and professional in manner.

What we can offer:

• Fully comprehensive induction.
• Competitive salary.
• 25 days of holiday per year plus bank holidays.
• Free Blue Light Card & access to the Blue Light discount platform.
• Refer a friend scheme.